How To: set Automatic Replies in Outlook
This guide will explain how you set an automatic reply for situations where you will not be reachable such as annual leave or during training days.
1. Go to the Outlook Desktop app and click file in the top right.
2. If you see the automatic replies button click that. If you don't you will need to use rules to set an automatic message. Click here if the latter applies to you.
3. Click the send automatic replies option.
4. Here you have the option to set it to an indefinite automatic reply so you will have to manually turn it off, or you can select the time frame where you can have the automatic time frame active. It's down to your preference.
5. Now type in what you want the automatic reply to be for the time in question. Personalise using formatting tools where you feel appropriate.
6. You can also set it so you will respond to people outside of our organisation (ietrust.org or bluecoatschool.com) too, however this will mean you will be responding to all external emails such as newsletters, so if you want this setting we recommend setting it to contacts only so it only gets sent to those intended.
7. Click OK to save settings.